Privacy Policy

1. WHO WE ARE

Data Controller:
Etched Tech Limited
Dashwood House
London, EC2M 1QS
Email: [email protected]

2. WHAT PERSONAL DATA WE COLLECT

2.1 Information you provide

  • Name and email address
  • Account credentials
  • Uploaded files and metadata
  • Support communications
  • Affidavit identification documents (when requested)

2.2 Information collected automatically

  • IP address
  • Browser and device type
  • Login timestamps
  • Usage analytics

2.3 Payment information

  • Payments are processed by third-party providers (e.g., Stripe).
  • Etched does not store full card details.

3. LEGAL BASIS FOR PROCESSING

Under UK GDPR, we process data based on:

  • Contract necessity – to deliver the Service
  • Legitimate interests – security and service improvement
  • Legal obligation – court orders or regulatory duties
  • Consent – optional marketing communications

4. HOW WE USE YOUR DATA

We use personal data to:

  • operate your account
  • timestamp Material on blockchain
  • issue certificates
  • provide support
  • prevent fraud
  • comply with legal obligations

5. DATA RETENTION

  • Account data – while your account is active
  • Uploaded Material – for the duration of subscription
  • System logs – up to 24 months
  • Affidavit records – up to 7 years
  • Blockchain hashes – permanent (by nature of blockchain)

6. YOUR RIGHTS

You have the right to:

  • access your data
  • correct inaccuracies
  • request deletion
  • restrict processing
  • data portability
  • object to processing
  • withdraw marketing consent

Requests: [email protected]

We respond within 30 days.

7. INTERNATIONAL TRANSFERS

Where data is transferred outside the UK, we rely on:

  • UK adequacy regulations
  • Standard Contractual Clauses
  • equivalent safeguards

8. SECURITY

We implement:

  • encryption in transit and at rest
  • secure access controls
  • hashed passwords
  • regular security reviews

No system is 100% secure, but we follow industry best practice.

9. MARKETING COMMUNICATIONS

  • We will only send marketing emails where you have explicitly opted in.
  • You can unsubscribe at any time using the link in our emails or by contacting [email protected]

10. COOKIES

We use cookies for:

  • authentication
  • preferences
  • analytics

You can manage cookies via browser settings. Disabling cookies may affect functionality.

11. THIRD-PARTY SERVICES

We may use trusted providers such as:

  • Stripe (payments)
  • analytics platforms
  • hosting providers

Each processes data under strict contracts.

12. CHANGES TO THIS POLICY

We may update this policy from time to time.
Significant changes will be communicated to users.

13. CONTACT

For any privacy questions:

[email protected]

Etched Tech Limited
© 2026 Etched